How the tender system shall work   

1. Somebody from a company makes market research and creates a list of producing companies in the target sourcing region e.g. Uganda   
2. The potential suppliers are investigated (on the site should have a list of suppliers with their profiles). The companies that meet all the requirements become potential suppliers.   
3. These selected companies shall be invited to participate in an online auction for a contract or deal (under which terms of payment will be made). They may be invited repeatedly on several occasions. This is where the bidding shall take place directly from different suppliers under bidding each other.   
4. If necessary the winner connects its IT systems to those of the buyer so that orders and invoices can be transmitted in electronic form.   
5. Once done someone in buyer company can place an order. After ordered items are received, financial department shall initiate payment.

What to include in E-Tender

1. Supplier directories from all industries; manufacturing, construction   
2. Search engine; supplier searchable by products or services, function, substance, brand and company.   
3. Searches should add whether the company has any certifications e.g. ISO 9000   
4. Have an electronic catalogue.   
5. Listing is free but charge for more sophisticated listing that contains logo and other additional information.
6. Listed companies should state whether they are looking for business opportunities in other countries.   
7. Possibility of registration from suppliers and offer benefits to this registration. Benefits would include;   
   • Bidding directly online to a buyer    
   • Online listing
     
   • An e-mail account with monthly notifications
     
   • Diversification of supplier market for international recognition 
8. Include two types of tenders   
   • Public tender
   • Calls for tender from several government institutions
   • Open tendering
   • Enable any company or public institutions announce calls for tenders.